The 2005-2006 committee has now been selected by a member vote on Wednesday 2nd March 2005.
These results are below:
| Committee Position | Member |
| Chairperson | Laura Davenport |
| Men's XC Captain | John Rose |
| Women's XC Captain | Sophie Allcock |
| Men's T&F Captain | Dan Barker |
| Women's T&F Captain | Joanne Dawes |
| Social Secretary | Mo Monsoor |
| Treasurer | Emad Akhrass |
| Stafford Site Rep | Gregg Ward |
Committee Responsibilities
As a committee you are responsible for co-ordinating and overseeing the day to day running of your Club or Society. This includes making decisions, organising activities, ensuring that you function within Union guidelines as well as planning to ensure you meet your aims & objectives and enable your activity to continue it’s success in years to come.
Committee Members Roles
The role & responsibilities that you take on within your committee will depend on how you want to work together as a group. The following committee roles are a general guideline to what each person should be doing, however in reality some of the responsibilities increase, overlap or are not relevant at all.
It is however recommended that as a committee you agree your roles & responsibilities prior to embarking on your term in office together.
Chairperson
‘The Chairperson has overall responsibility for representing, supporting and encouraging the Committee and the membership at all levels. This includes;’
ü Providing direction and leadership for the activity’s development.
ü Co-ordinating and delegating tasks to other Committee Members
ü Chairing all Committee Meetings, AGM’s, EGM’s and Internal Disciplinary Meetings
ü Understanding and upholding the activity’s responsibilities within the Union’s Constitution, policies and regulations
ü Encouraging teamwork & providing support to Committee Members
ü Representing the activity & its members during external disciplinary.
ü Ensuring your activity is represented on the Student Activities Forum (PULSE) which meets once a semester
ü Communicating relevant information to the Committee and the membership
ü Ensuring the activity is conducted safely and all relevant safety procedures are adhered to
Treasurer
‘The Treasurer is responsible for planning, co-ordinating and monitoring the financial activities of their Club or Society. This includes;’
ü Liaising with other committee members to prepare an application for sponsorship from the Union
ü Collecting membership fees and other monies from members ensuring that it is paid into the Union following the correct procedures.
ü Ensuring that the Private Account Ledger is accurate and up to date at all times
ü Completing the correct forms to obtain quotes or place orders for items/services to be purchased.
ü Ensuring that all expenditure is authorised by the correct signatories from the committee and the Student Activities Department
ü Attending sponsorship review meetings with the Student Activities Department or preparing a financial report if requested to do so.
Social Secretary
‘The Social Secretary is responsible for co-ordinating and organising social activities, with the aim of creating a friendly atmosphere, in order to maintain involvement and attract new members. This includes;’
ü Organising social events, such as dinners, end of year celebrations and tours.
ü Designing and arranging suitable publicity for activities/events
ü Ensuring that arrangements are communicated to the membership and where applicable other students who may wish to attend
ü Arranging a suitable venue ensuring that safety considerations are paramount.
ü Following the relevant safety procedures for off-campus excursions.
ü Liaising with the Treasurer regarding expenditure/profit and ensuring that money is paid into the correct account
ü Ensuring new members are made to feel welcomed and involved
Club Captain
‘The club captain is responsible for co-ordinating and organising the running of a sports club, in collaboration with the Chairperson and other Committee members. This includes;’
ü Representing the views and issues of the club to the Student Activities Department, the Union or external organisations
ü Liaising with club coaches to ensure that training arrangements are communicated and that coaching is delivered to a sufficient standard
ü Co-ordinating trials and training sessions and advertising them to the membership
ü Liaising with captains about team selection
ü Increasing revenue for the club through sponsorship, fundraisers etc.
ü Liaising with the opposition regarding hospitality and PR
ü Assisting the committee to operate as a team
ü Ensuring the activity is conducted safely and all relevant safety procedures are adhered to
Committee Members Code of Conduct
All Committee members must abide by the member’s code of conduct, and as a holder of a position of responsibility you must also take responsibility for the actions of your Activity as a whole.
Disciplinary action may be taken by the Union against you or your Club or Society, for any of the violations listed below:
ü Breach of constitution
- Failure to hold meetings
- Acting outside of Aims and Objectives
- Deliberate misrepresentation of the activity to the Student Activities Officer, staff or your members
- Failure to conduct yourself in an appropriate manner whilst engaged in business relating to your Activity
ü Financial misappropriation
ü Theft of, or failure to declare whereabouts of, equipment
ü Involvement in illegal activity and /or contravention of Ultra Vires
ü Abuse of Students’ Union facilities or property
ü Breach of the Students’ Union Health & Safety Policy
ü Discriminatory behaviour against any group or individual
What support is available for you?
ü Instruction and staff support from the Student Activities Department during your term in office
ü Useful information via the Student Activities Web page- www.staffsunion.com
ü Information & advice from:
The Student Activities Officer
The Student Activities Forum
Other Club or Society committee members
What can I expect to get out of this?
ü Opportunities to develop many key skills to take into the work place. (Teamwork, organisation skills, problem solving & planning - To name but a few!)
ü A sense of achievement as your activity progresses and achieves further success
ü Loads of experience that you can translate into fantastic CV material!
Further Opportunities
ü University Accreditation for your work, via the PROGRESS Award, which will look fantastic on your CV (See a Student Activities Staff member for further details)
ü The opportunity to be nominated for recognition at the Societies or Sports Presentation Evening.
ü The chance to take your skills & experiences further within the Union